Bose Institute

No. 8568

In the Office of the Registrar of Companies under Act VII 1913

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In the Matter of The Bose Institute

I do hereby certify that pursuant to

Act. XXI of 1860 of the Legislative

Council of India.

Amended Rules.

has been this day duly filed and

registered in my Office.

Dated this Eighth day of January,

One thousand Nine Hundred and

Fortyseven.

(Sd) B. Huq,

Asst. Registrar of Companies

under Bengal Act VII of 1913

-: (2) :-

A meeting of the Governing Body was held on Monday, the 8th

September 1919 at 6 p.m. at 61, Harrison Road.

Present

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Sir Nilratan Sircar, in the Chair

Sir J.C. Bose

Lady Bose

Dr. B.L. Chowdhry

Mr. A.N. Mitter, Superintendent

Mr. S.M. Bose

1. The Rules of the Bose Institute were finally adopted

and confirmed

2. Resolved that a copy of the same under signature of the

Chairman be filed with the Registrar of Joint Stock

Companies.

3. Resolved that Lord Sinha, Sir Robindra Nath Tagore and

Mr. B.N. Basu be elected members of the Governing Body.

4. Audited Accounts of the Bose Institute from November

1916 to 31st March, 1918 were laid before the meeting

and adopted.

5. The Director reported that he had appointed Prof. N.C.

Nag, M.A., F.I.C. to be Assistant Director, from 10th

April, 1919 on a monthly pay of Rs. 500.

6. Appointment of Mr. B. Chowdhry auditor for the next

year.

(Sd) Nilratan Sircar

Chairman

-: (3) :-

MEMORANDUM OF ASSOCIATION

THE BOSE INSTITUTE

* * *

1. The Society shall be called the Bose Institute.

2. The Head Office of the Society shall be located in

Calcutta.

3. The objects of the Society are as follows :-

(1) The advancement of knowledge by means of research.

(2) The diffusion of knowledge by organising

discourses, demonstrations, and lectures to be

given by original workers in it and thinkers.

(3) To do all such things as are incidental or

conducive to the attainment of the above objects

or any of them.

4. The Society shall be at liberty to acquire land and

other properties and any right or privilege to property by

purchase, lease, exchange or otherwise and to construct buildings

and structures and to hold property of the Institute, whensoever

derived shall be applied solely towards the promotion of the

objects of the Institute as set forth in this Memorandum of

Association and no portion thereof shall be paid or transferred

directly or indirectly by way of dividend bonus or otherwise by

way of profit to the persons who at anytime are or have been

Trustees or Members of the Governing Body or Members of the

Institute or to any of them or to any person claiming through any

of them. Provided that nothing herein contained shall prevent

the payment in good faith of allowance or remuneration to any

Director or to any officers or servants of the Institute or to

any Member thereof or any other person in return for any services

actually rendered to the Institute nor prevent payment of

interest on any money borrowed from any member of the Institute.

5. The names, addresses and occupation of the Members of

the Governing Body to whom by the Rules of the Institute the

management of the affairs is entrusted are as follows :-

1. Sir Jagadish Chandra Bose, 93, Upper Circular Road

2. Lady Bose, 93, Upper Circular Road

3. Dr. Pran Krishna Acharjee, Medical Practitioner,

56, Harrison Road

4. Dr. Nilratan Sircar, Medical Practitioner,

61, Harrison Road

-: (4) :-

5. Dr. B.L. Chaudhuri, 120, Lower Circular Road

6. Mr. Sudhangsu Mohan Bose, Bar-at-Law, 294/2/3,

Upper Circular Road

7. Mr. Satish Ranjan Das, Bar-at-Law, 7, Hungerford

Street

We the following persons associated with the above Institute

subscribe our names to the above Memorandum of Association.

Jagadish Chandra Bose,

Professor Emeritus, Presidency College,

Director, Bose Institute.

Abala Bose,

Wife of Sir J.C. Bose.

Asoke Mohan Bose,

Bar-at-Law

Jyotiprakas Sircar,

Medical Practitioner.

Basiswar Sen,

Private Secretary to Sir J.C. Bose.

Girindra Shekhar Bose,

Medical Practitioner.

Abani Nath Mitter,

Superintendent, Bose Institute.

Dated the 27th May, 1918.

-: (5) :-

REGULATIONS AND BY-LAWS

THE BOSE INSTITUTE

* * *

Regulations

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1. The objects of the Bose Institute, Calcutta

(hereinafter called the Institute) as laid down in the Memorandum

of Association are as follows :-

(i) Advancement of knowledge by means of research

(ii) The diffusion of knowledge by organising

discourses, demonostrations and lectures to be

given by original workers in it and thinkers.

(iii) To do all such things as are incidental or

conducive to the attainment of the above objects

or any of them.

Members

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1A. (a) No person shall be admitted as member of the

Bose Institute (hereinafter called the Institute)

unless he be above the age of 21 years and

posesses a Post-graduate degree of a recognised

University, and has been duly proposed, seconded

and elected as such at a meeting of the Governing

Body of the Institute. Provided that the

membership of the Institute shall be restricted

within the members of the Governing Body of the

Institute.

(b) Members shall be of two classes, viz. (i) Life

Members, (ii) Ordinary Members

not less than Rs.5,00.00 may be elected a Life

Member. Such member shall enjoy all the rights and

privileges of an ordinary member during his life

but shall not be required to pay any annual

subscription.

(d) Every ordinary member shall pay a subscription of

not less than Rs. 50.00 per annum payable in

advance.

-: (6) :-

(e) All members shall be allowed to attend, free of

charge, the discourses and lectures from time to

time organized by the Institute.

(f) The Governing Body may, for sufficient cause,

remit wholly or in part the subscription or other

money due from any member.

(g) If the whole of the annual subscription of any

Ordinary member be not paid during the year for

which it is payable and within six months

thereafter, his rights of membership shall, ipso

facto, be suspended. Thereafter the Governing

Body may, after giving him at least one month's

notice in writing, remove his name from the list

of members.

(h) The rights of membership suspended under rule

1A(g) shall be restored on payment of the arrears

due. Any person whose name has been removed under

rule 1A(g) may be readmitted as a member on

payment of the subscription due from him up to the

date of the removal.

Scope of work

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2. The scope of research to be undertaken in the Institute

has been defined by the Founder in his dedicatory

address as `the fuller investigation of the many

everopening problems of the nascent science which

includes both Life and Non-life'.

In particular investigations are to be undertaken on

the different aspects of life phenomena with a view to

discover the fundamental unity in the biological

processes underlying the diversity of their

manifestations in plants and animals.

3. The work of the Institute will be undertaken principally

in the following four main departments:

(i) Physics and Bio-physics.

(ii) Chemistry and Bio-chemistry.

(iii) Botany --Pure and applied.

(iv) Microbiology.

4. The study of Animal Physiology may be undertaken in so

far as they are required for the understanding of the

-: (7) :-

general biological processes and will not be considered

as forming a main department.

Application of methods of scientific investigation to

problems of agriculture, industry and medicine will form an

integral part of the work of the Institute.

CONSTITUTION

5. The management of the properties and investments of the

Institute shall vest in a Governing Body and the management of

affairs of the Institute shall vest in a Council of the Bose

Institute (hereinafter called the Council) and a Finance

Committee.

6. The present constitution is drawn up under an agreement

with the Central Government, under which the Institute will

receive a recurring annual grant from the Central Revenue of an

amount to be mutually agreed upon. The total annual grant both

recurring and non-recurring will be fixed for a perlod of five

years and will be based upon the report of a Reviewing Committee

appointed from time to time by the Central Government.

7. The payment by the Central Government of non-recurring

grants (if any) to the Institute will be governed by such special

conditions as may be agreed upon between the Central Government

and the Council.

8. Any agreement between the Institute and the Central

Government in connection with any recurring grant will be

terminable after notice being given by either the Governing Body

or the Central Government at least one year previous to the

expiry of such agreement.

9. The income of the Institute comprising of (i) the net

amount from the invested funds and properties (ii) from grants

received from the Central Government and (iii) from all other

sources shall be received by the Council and shall be dealt with

in the manner provided for in the Regulations and By-laws.

10. The Council shall utilize the unapplied income belonging

to the Institute for expenditure in the next or any subsequent

year.

THE GOVERNING BODY

11.(I) All properties including invested funds of the

Institute shall be vested in the Governing Body of the Institute.

-: (8) :-

(II) The Governing Body shall consist of not less than seven

and not more than twelve persons including the Director of the

Bose Institute, who shall be an ex-officio member of the

Governing Body.

(III) The office of a member of the Governing Body shall ipso

facto be vacant :

(a) By death

(b) By resignation tendered in writing

(d) If he becomes insolvent.

(e) If he is convicted in a court of law of an offence

involving moral turpitude.

(f) If he fails to attend four consecutive meeting of the

Governing Body without obtaining leave of absence from

the Governing Body.

(IV) The Governing Body shall fill up vacancy\vacancies

occurring for any of the reasons mentioned under

Clause-III above, by admitting in the first instance

requisite number of member(s) to the Institute after

observance of formalities provided under Regulation-

1A(a) and thereafter by electing him\them as member(s)

of the Governing Body.

(V) The Governing Body shall subject to the provisions of

Regulations II(VI) (b) (c) and (d) hand over the net income of

the Institute, to the Council to be applied by them solely

towards the promotion of the objects of the Institute as set

forth in the Memorandum of Association.

(VI) The Governing Body, inter alia, shall have the

following powers :-

(a) To enter into arrangements with the Central Government

for securing grants-in-aid to the Institute on

such terms and conditions as may be mutually

agreed upon.

(b) To accept donations, subscriptions and endowments on

such terms and subject to such conditions as the

Governing Body may think proper.

than the Central Government on such terms and

subject to such conditions as the Governing Body

may think proper, not inconsistent with the

-: (9) :-

Constitution of the Institute.

(d) To purchase, acquire, take on lease, land and other

properties, dispose of or mortgage or otherwise

deal with properties of the Institute vested in

them for the time being and borrow with or without

security.

(e) To appoint by resolution or by power of attorney one or

more of their members to execute and register

documents or to enter into contracts on behalf of

the Governing Body.

(f) To frame, alter or rescind Regulations and By-laws of

the Governing Body, provided that during the

period the Bose Institute enjoys a grant from the

Central Government, amendment to the Regulations

will be forwarded through the Council of the Bose

Institute with its observations to the Central

Government for sanction.

(g) To elect seven of their members to the Councl and

nominate a member to the Finance Committee.

(h) If the Grant received from the Central Government

ceases for any reason the consequent vacancies

caused by the retirement of the outside members of

the Council who are included under

12(I):(d),(e),(f),(g),(h) and (i) may be filled up

by the Governing Body in any manner considered fit

by them.

(i) With the exception of the powers conferred on the

Governing Body under clauses (a),(c),(e),(f),(g)

and (h) hereof powers of the Governing Body shall

be exercised subject to such general or special

directions as may from time to time be given by

the Council.

(j) To appoint auditors to audit the accounts of the

Governing Body and to fix their remuneration.

(k) Assets acquired wholly or substantially out of

Goverment grant cannot, without the prior sanction

of Government, be disposed of, encumbered or

utlized for purposes other than those for which

the grant has been sanctioned.

(VII) There shall be a Secretary to the Governing Body. He

shall be appointed on such terms and conditions as the Governing

Body may decide and his duties and responsibilities will be laid

down by the Governing Body.

-: (10) :-

THE COUNCIL

12. (I) The Council shall consist of the following persons

to be elected or appointed as follows.

(a) Seven shall be elected by the Governing Body from

amongst themselves. No person who holds a salaried appointment in

the Institute can be elected as a representative of the Governing

Body on the Council.

(b) The Director of the Institute (hereinafter called the

Director) ex-officio.

called the Deputy Director) ex-officio, if any.

(d) The Secretary to the Government of India, in the

Ministry dealing with Scientific Research or his

nominee.

(e) The Director General, Council of Scientific and

Industrial Research or his nominee.

(f) One representative of the Lok Sabha.

(g) Two scientists from outside West Bengal to be appointed

by the Central Government in consultation with the

Council.

(h) One Central Government nominee with knowledge of

financial matters.

(i) Accountant General, West Bengal.

(j) One West Bengal Government nominee from the Department

of Agriculture or Education.

(k) One representative of the Calcutta Corporation.

(II) Powers of the Council

Subject to as otherwise provided, the entire managment of

the affairs of the Institute shall lie in the hands of the

Council, who shall appoint the staff of the Institute in the

manner provided for hereinafter, supervise its affairs and have

full and complete control over its income and expenditure.

Without restricting the generality of its power, the Council may

do the following things:-

(a) Acquire or establish boarding houses or hostels in

connection with the Institute.

(b) Create and abolish posts at the Institute, appoint the

-: (11) :-

Director, Deputy Director, the Registrar, Heads of the

Departments, Professors, Readers, Research Fellows,

Research Scholars, Research and Technical Assistants

and other officers after consideration of the

recommendations of the Selection Committee in the

manner prescribed hereinafter.

Provided that the Council may in special circumstances

appoint a temporary or Acting Director, Deputy

Director, Registrar, Heads of Departments, Professors,

Readers or Research Fellows for a period not exceeding

six months on such terms and conditions as the Council

may think fit.

Provided further that the posts carrying pay-scales

with the maximum pay exceeding Rs.1600/- will be

created with the approval of the Government of India.

Director.

(d) Fix, as well as, if necessary refix within the approved

scales, the remuneration of, grant or withhold leave

of, suspend or dismiss and discharge or degrade all

employees. The scales of pay of the regular employees

of the Institute will be determined from time to time

in consultation with the Government of India.

(e) Negotiate for and accept grants from bodies subsidising

research in subjects allied to those studied in the

Institute or for which provision exists in the

Institute.

(f) Frame, alter or rescind Regulations and By-laws, and

also Rules on any matters not required to be provided

for by Regulations and By-laws. Provided that during

the period during which the Institute enjoys a grant

from the Central Government, previous sanction of the

latter is to be taken for alteration of Regulations

and By-laws.

(g) Sanction, with or without modification, periodic budget

estimates framed by the Finance Committee, publish

Annual Reports and Statement of Accounts audited by one

or more auditors to be appointed by the Council at the

annual meeting.

(h) Delegate to the Director, Deputy Director and the

Registrar such of its powers and subject to such

conditions as it may think fit.

(i) Nominate a representative on the Finance Committee.

- (12) :-

FINANCE COMMITTEE

13. (I) A Finance Committee of five members shall be

constituted as follows :

(a) One representative of the Council (Chairman)

(b) The Director (ex-officio)

Council with knowledge of financial matters.

(d) A representative of the Governing Body.

(e) The Accountant General, West Bengal.

(II) The duties of the Finance Committee shall be as under :

(a) To make recommendations to the Council on all proposals

for new demands with due regard to the funds available.

All such proposals should stand referred to the Finance

Committee for opinion before they are considered by the

Council.

(b) To scrutinise the budget of the Institute and to make

recommendations thereon to the Council.

to another during the budget year, and delegate to the

Director the power of inter- or intra-departmental

reappropriation subject to a limit of Rs. 5,000.00

within the sanctioned total budget, provided

reappropriations do not impose a recurring liability.

All such reappropriations shall be reported to the

Finance Committee at its next meeting.

(d) To give advice and make recommendations to the Council

on the initiative of the Governing Body or of the

Director or on its own initiative on any other

financial questions affecting the Institute.

(e) To scrutinise audit notes and to make recommendations

thereon to the Council.

14. Except in the case of the Director, a member of the

Council and Finance Committee shall be appointed for a term of 3

years and on the expiration of that period or in the event of his

previous death or resignation or insolvency or unsoundness of

mind, the authority by whom the original appointment was made may

appoint another person in his stead and in case of vacancy caused

by lapse of 3 years may reappoint the same person. Provided that

-:(13):-

a member appointed in a casual vacancy shall hold office only for

the unexpired residue of the term of appointment of the member in

whose place he is appointed. The Lok Sabha member nominated as

member of the Council shall also cease to be a member of the

Council if he ceases to be a member of the Lok Sabha before he

has served 3 years.

15. No vacancy in the Governing Body, the Council or the

Finance Committee shall invalidate the acts done or the business

transacted by those bodies during the period of vacancy or

vacancies all acts done or business transacted by the members of

the Governing Body, Council or Finance Committee, as the case may

be, present at a meeting shall be valid notwithstanding any

defect there may be in the constitution of such Governing Body,

Council or Finance Committee.

ADMINISTRATION

16. The staff of the Institute shall be broadly divided

into three categories :

(i) Research staff (ii) Administrative and other non-

research staff

(iii) Lower sub-ordinate (Class IV) staff.

17. The Research staff shall consist of :

(a) The Director, who shall be a distinguished Indian

scientist of ablity and experience, well qualified to

carry out the objects of the Institute. He shall be

provided with facilities for research in any of the

Department.

(b) The Deputy Director shall be selected from amongst

the Professors of the Institute by rotation on the

basis of the inter-se-seniority for a term of three

years.

Research Fellows and Research Scholars, Scientific and

Technical Assistants and honorary research workers.

18. The principal officers in the administrative sections

shall be the Director, who shall be the administrative Head of

the Institute, the Deputy Director and the Registrar. The

Registrar will not be required to carry on scientific work. The

duties and responsibilities of the principal officers shall be as

defined in the By-laws.

19. All other employees shall belong to categories (ii)

and (iii), Their duties and responsibilities will be as defined

in the Rules.

-: (14) :-

APPOINTMENTS

20. The appointments of Director, Deputy Director,

Registrar, Heads of the Departments, Professors, Readers and

Research Fellows shall be made by the Council on the

recommendations of Selection Committee to be constituted as

under:

(a) Director :

(i) The Secretary to the Government of India, the

Ministry dealing with science (Chairman)

(ii) and (iii) Two nominees of the Council who shall be

eminent men of science but not necessarily members

of the Council.

(iv) A nominee of the Governing Body.

(b) Deputy Director :

(i) The Director (Chairman) Ex-officio,

(ii) and (iii) Two nominees of the Council who shall be

eminent men of science but not necessarily members

of the Council.

(iv) A nominee of the Governing Body.

(i) The Director (Chairman) Ex-officio.

(ii) The nominee of the Central Government on the

Council.

(iii) & (iv) Two nominees of the Council who shall be

eminent men of science but not necessarily members

of the Council.

(d) Heads of Departments :

(i) The Director (Chairman) Ex-officio.

(ii) A representative of the Central Government who shall

be a scientist and preferably a specialist in the

branch of science for which the appointment is to be

made.

(iii) and (iv) Two nominees of the Council who shall be

eminent men of science but not necessarily members

-:(15):-

of the Council and shall preferably be specialists

in that branch of science for which the appointment

is to be made.

(e) Professors (other than the Heads of Departments) and

Readers.

(i) The Director (Chairman) Ex-officio.

(ii) A representative of the Central Government who shall

be a scientist and preferably a specialist in the

branch of science for which the appointment is to be

made.

(iii) and (iv) Two nominees of the Council who shall be

eminent men of science but not necessarily members

of the Council and shall preferably be specialists

in that branch of science for which the appointment

is to be made.

(v) The Head of the Department in which the appointment

is to be made.

(f) Research Fellows.

(i) The Director (Chairman) Ex-officio.

(ii) A representative of the Central Government who shall

be a scientist and preferably a specialist in the

branch of science for which the appointment is to be

made.

(iii) The Head of the Department concerned.

The Chairman of the Selection Committee shall have a casting

vote in the event of an equality of votes.

(g) Appointment to all other posts (except those of

research scholars) where the maximum basic salary in

the pay-scale exceeds Rs.200.00 per month shall be

made by the Council on the recommendation of an

appointing committee with Director as the Chairman.

The composition of the Committee will be as provided

in the Rules.

(h) Appointment to all posts other than those mentioned

above shall be made by the Director subject to such

conditions as may be prescribed by the Council in the

Rule and subject to its approval.

21. The Selection Committee shall recommend at least two

-: (16) :-

names in order of preference for each of the posts vacant. For

reasons recorded in writing the Council may, however, refer the

recommendation back to the Selection Committee for further

consideration. If the Selection Committee finds itself unable to

recommend any suitable name, or the Council is unable to accept

the recommendation of the Selection Committee, the Council may

make temporary arrangements under proviso to Regulation 12.II(b)

and/or direct fresh advertisement for the vacant post.

22. Research scholarships shall be awarded by the Director

on the recommendation of a Committee composed of Director

(Chairman), Heads of Departments and the Registrar.

23. Subjects to the limitations of accommodation, honorary

research workers including teachers from universities and

colleges and persons from other research institutions will be

given facilities for working at the Institute at the discretion

of the Director.

24. The Council may, for reasons which it may consider

adequate, discharge, enforce retirement, suspend, dismiss or

impose other penalties to be defined in the Rules on any research

worker or member of the staff of the Institute including the

Director, Deputy Director, the Heads of Departments and the

Registrar. The following grounds among others or any of them

shall be conclusive for putting in force the provisions of this

clause namely (a) misconduct (b) continued ill health or physical

incapacity (c) breach by the person concerned of any of the

conditions of his appointment (d) failure or inefficiency in the

discharge of his duties of each and every one of which matters

the Council shall be the sole and final judge.

No action under this Regulation shall be taken by the

Council without communicating in writing to the person concerned

the specific charges brought against him and giving him a a full

opportunity of submitting his written explanation within a date

prescribed by the Council.

25. The authority to promote, or impose penalties on a

member of the staff shall be the appointing authority. In special

circumstances the Director can suspend an officer whose

appointing authority is the Council, subject to a report being

sent to the Council.

26. All suits instituted by or on behalf of the Institute

shall be in the name of the Secretary of the Governing Body or

the Registrar of the Institute for the time being thereof, and in

all suits brought against the Institute, the Secretary or the

Registrar shall represent the Institute.

-: (17) :-

27. Members of the Governing Body and its Secretary for the

time being and every one of their heirs, executors and

administrators shall be indemnified and saved harmless out of the

assets and income of the Institute for and against all actions,

costs, losses, charges, damages and expenses, which they or any

of their, heirs, executors or administrators shall or may incur

or sustain by or by reason of any act done, concurred in or

permitted in or about the execution of the duty in their

respective office (except such, if any, as they shall sustain by

or through their own wilful neglect or default) and none of them

shall be answerable for the acts, receipts, neglects or defaults

of the other or others of them or for joining in any receipt for

the sake of conformity or for any loss or damage arising from the

bankruptcy or torts of any of the Bankers, agents or other

persons with whom any money or effects belonging to the Institute

shall be placed or invested or for any other loss, misfortune or

damage which may happen in the execution of their respective

office or trust or in relation thereto, except the same shall

happen by or through their own wilful neglect or default

respectively.

BY-LAWS

1. Meeting of the Council :

(a) There shall be at least two meetings of the Council

each year. Four members of the Council will form a quorum,

provided that all of them have not been elected to the Council by

the Governing Body from amongst themselves.

(b) Extraordinary meeting of the Council may be convened

in emergency and at least seven days' notice will be required

before such meeting are convened.

consider and pass inter alia, budget estimates for the ensuing

financial year so that the estimates may reach the Government of

India in time.

(d) Notice of an ordinary Council meeting shall be given

from the office of the Institute at least two weeks before the

meeting. The meeting shall elect a Chairman from amongst the

members present. In the event of an equality of votes, the

Chairman shall have a second vote.

(e) The minutes of each meeting of the Council shall be

circulated amongst the members within four weeks of the meeting.

The minutes of every meeting shall be signed by the Chairman of

the next meeting.

(f) Every year the Council shall prepare a report of the

work done during the preceding year.

- : (18) :-

2. Contracts:- All contracts between the Institute on the

one hand and the Director or Registrar on the other shall be

executed by a member of the Council under the authority of a

resolution of the Council. All other contracts by or on behlf of

the Institute shall be entered into and signed by and in the name

of the Registrar as such only under the authority of a resolution

of the Council.

3. Finance Committee :- The Finance Committee shall meet at

least twice annually.

Three members shall form a quorum of whom at least one shall

be the Director In case of equality of votes the Chairman shall

have a casting vote. Subject to review by the Council, the

Finance Committee may frame rules for the conduct of its own

business.

4. Director:- It shall be the duty of the Director to

carry on the business of the Institute under the direction and

control of the Council, in accordance with the Regulations and

By-laws and to bring to the notice of the Council at its next

meeting, for its confirmation, any action, which in emergency, he

may have found necessary to take without express authority.

5.(a) Deputy Director:- It shall be the duty of the Deputy

Director to perform such duties as may be allotted to him by the

Director or delegated to him by the Council.

(b) Registrar :- It shall be the duty of the Registrar :-

(i) To act as Secretary of the Council, the Finance

Committee and the Selection Committees and of such

other Committees as may be provided by the Regulation,

By-laws or otherwise.

(ii) To prepare in consultation with the Director the

agenda for and issue notices of the meetings of these

bodies.

(iii) To draft the corresponding minutes of the meeting.

(iv) To remain in general charge of the office and routine

administration and (a) the lower subordinate staff of

the Institute (b) such other non-research staff of

the Institute the supervision of whose work may be

delegated to him by the Director and to exercise such

disciplinary control as may be necessary for the

purpose.

-: (19) :-

(v) To be responsible for the maintenance and up-keep of

the Institute buildings and equipments, furnitures and

fittings and to be in charge of the lands allotted to

the Institute.

(vi) To be responsible for submitting the draft Budget to

the Finance Committee for consideration and to the

Council for sanction.

(vii) To perform such other duties as may be assigned to

him by the Director or delegated to him by the

Council consistent with Regulations and By-laws. To

assist the Director in the administration of the

Institute.

6. Accounts :- The procedure outlined below shall be

followed in the preparation of accounts of the Institute and

audit thereof.

(i) All moneys received for or on behalf of the Institute

shall be paid into the State Bank of India and or any

other bank approved by the Council and accounts opened

in the name of the Institute.

(ii) All cheques upto and including Rs.5,000/- (Rupees five

thousand) shall be signed by the Registrar and in his

absence by the Deputy Registrar.

All cheques for value more than Rs.5,000/- (Rupees

five thousand) be signed by the Director and the

Registrar together and in the absence of either, the

Deputy Registrar will be the co-signatory to the

cheques.

(iii) The Registrar shall maintain the accounts of the

Institute and the Director shall be responsible to

the Council for their correctness.

(iv) Separate capital and working (or revenue) accounts and

such other accounts as the Council may from time to

time direct, shall be maintained in such form as the

Council may decide. The accounts shall be audited

annually by a Chartered Accountant appointed by the

Council and with the approval of the Central

Government. Facilities will be given to authorised

persons deputed for the purpose of audit by bodies

from whom the Bose Institute receives recurring, non-

recurring grants or grants-in-aid, to audit the

accounts of the Institute. The extent of the audit to

-: (20) :-

be carried by such authorised persons will be defined

in the conditions attached to the payment of such

grants.

(v) The Council shall make suitable annual allotments to a

depreciation fund to be drawn upon for extraordinary

repairs and renewals. Provided that so long as the

Central Government contributes to the Institute, the

amount of such annual allotments shall be fixed in

consultation with the Central Government.

7. Budget:- The following procedure shall govern the

preparation and passing of the budget and the sanction of

expenditure contemplated subsequent to the passing of the

Budget:-

(a) During each year the Governing Body shall prepare an

estimate of net income to be expected during the next

financial year from the properties and investments of

the Institute and shall forward it to the Registrar in

time for the purpose of framing the budget.

(b) The Director shall in consultation with the Heads of

Departments examine the Budget proposals made by them

and may revise the estimates before forwarding to the

Registrar.

before the Finance Committee, who shall consider them

and send their recommendations to the Council

immediately thereafter.

(d) The Council shall consider the Budget estimate along

with the recommendations of the Finance Committee at

the Budget meeting as also revised Budget Estimates of

the current year as provided in By-laws.

(e) Extraordinary expenditure, that is expenditure proposed

to be incurred during the financial year which has not

been provided for in the Budget of the financial year,

may be sanctioned by the Council only after the Finance

Committee has examined the proposals and submitted to

the Council its observations thereon and the Council

has duly considered such observations.

(f) The Council may from time to time frame rules on the

procedure to be followed for framing the Budget

Estimates.

-: (21) :-

8. Statements of financial proposals for the ensuing year

shall include :

(a) the actual expenditure of the preceding year.

(b) the original budget estimates for the current year.

(d) the proposed budget estimate for the ensuing year.

There shall be separate budgets for the capital and working

accounts. Balances on the year's working account of the Institute

shall be dealt with by the Council in the manner provided for

under Regulation 10.

9. Appointment :- The posts of Director, Registrar, Heads

of Departments, Professors, Readers, Research Fellows, Research

Assistants shall be advertised in the leading news papers of the

country.

The Director, Heads of Departments, Professors, Readers and

the Registrar shall ordinarily be appointed for one year in the

first instance. After one year of approved service the

appointments shall be on a permanent basis. The Deputy Director

shall be appointed by the Council for a specified period.

a) The age of superannuation

i) for the permanent research staff will be 62 and

ii) for the other permanent employees will be 58

And it shall be open to the Council under special circumstances

to extend the services of an officer of either category up to 3

years beyond the age of superannuation.

b) It shall also be open to the Council under special

circumstances to re-employ a retired officer or to employ a

person, irrespective of age, on contract basis for a period not

exeeding five years at a time. Such appointments are subject to

review at the end of each year of service and may be terminated

on six months' notice from either side.

Without prejudice to the provision of Regulation 25, the

service of any member of the staff appointed permanently under

By-law 9, may, however, be terminated on six months notice by the

Council and such notice will be conclusive so far as the member

of the staff is concerned.

10. Pay :- The initial pay of a person selected for a post

may be fixed at such stage in the scale as the appointing

authority may deem suitable. All employees are whole time

-: (22) :-

employees of the Bose Institute except as provided for in Rules.

No member of the staff shall do any work of remuneration without

the permission of the Council.

Members of the research staff may be permitted to serve as

examiners in Universities with the consent of the Director.

Members of the Research (Technical) Staff may be permitted to

take up a limited amount of remunerative work connected with

their field of specialisation with the previous permission of the

Director.

No employee will be entitled to leave during his duty

period, his place of duty without the permission of the competent

authority. No body will be entitled to leave station without

permission of the Director.

11. Travelling Allowance :

i) The principles of Fundamental and Supplementary

Rules of the Government of India will be applied

as far as possible in granting travelling

allowance to the employees of the Institute. Rules

for grant of travelling allowances to the

employees of the Institute may be framed by the

Council.

ii) For attending meetings of the Council, Finance

Committee and Selection Committees, the travelling

and halting allowances of the nominee of the

Central Government will initially be paid by the

Central Government. These will, however, be

eventually reimbursed from the Institute's fund in

accordance with the Government orders on the

subjects.

iii) The allowances of the representatives on the

Council from the Lok Sabha and of two scientists

from outside West Bengal and also of other members

of the Council ordinarily resident outside

Calcutta and of the scientists nominated to

Selection Committees by the Council when attending

meetings of the Council or any other committee of

the Council will be paid out of the Institute

fund. The scale of such allowances will be the

same as that paid by the Government of India to

its Senior Class I employees.

12. Leave : Leave rules will be framed by the Council from

time to time.

-: (23) :-

13. Holidays : An officer when on leave or on holiday

continues to be in charge of and responsible for his allotted

duties excepting when another officer has been appointed to act

for him.

14. The Registrar shall maintain a Service Book for each of

the staff of the Institute.

15. Provident Fund Pension: There shall be Provident

Funds and a Superannuation Fund for the benefit of whole-time

permanent employees of the Institute. Rules may be framed by the

Council for these purposes.

16. Workshop and Research Stations : The Council may on the

recommendation of the Director appoint senior members of the

staff to be in charge of the Institute Workshop and the Research

Sub-stations.

On adoption of Central payscales & patterns w.e.f 01.01.1986, C.C.S Rules are followed in the Bose Institute