Research
Institute funded by DST, Govt. of India Tender
Notice # BI/T/OVR/ 02/2010-11 dt. 02.02.2011 Bose Institute, Kolkata invites sealed tenders in
duplicate from reputed, resourceful and bonafied Contractor’s for the
following civil construction project. I.Construction of vertical & horizontal extension of
bio-safe laboratory at M.E.F. at Madhyamgram,24 Pgs(N). II. Vertical extension of existing structure at Salt
Lake Campus at Sector-V. III.Thorough repair & renovation work of
ground, 1st & 2nd floor (inside &
outside) laboratory, garage including antitermite treatment of Prof.
D.M.Bose’s residence at Main Campus, Bose Institute. IV.Repair & renovation of existing lab building at
Shyamnagar Experimental Farm. For details of the project as well as the bid documents
with details visit the Bose Institute website http:/www.boseinst.ernet.in.
Last date of submission of tender is 21.02.2011 upto 2.30 P.M.(I.S.T 14.30
hrs). Registrar
Registrar
Registrar .
Registrar REGISTRAR
BOSE INSTITUTE
P-1/12,
C.I.T Scheme VII-M, Kolkata – 700 054
BOSE INSTITUTE
P-1/12, C.I.T. Scheme VII-M,
Kankurgachi
Kolkata-700054.
Sub:1.Construction of
horizontal and vertical extension of Biosafe Lab at
Madhyamgram
Experimental Farm at Madhyamgram, 24Pgs(N).
2.Vertical
extension of existing structure at Salt Lake Campus, Sector-V.
3.Thorough repair
and renovation of ground,1st & 2nd floor of
Prof.D.M.Bose’s
4. Repair &
renovation of existing lab building at Shyamnagar Experimental Farm.
Sealed tender in duplicate in prescribed forms are invited from the
reputed and resourceful enlisted Class – I (R & B) contractors of P.W.D. as
per approved list and C.P.W.D. contractors and bonafied outsiders for the above
mentioned work, super scribing tender No. & date on the top of the envelop.
The tenderer should have credential of similar nature of work value upto
60% of quoted amount in a single tender may down load the complete tender
documents from our website.
Tender documents, complete in all respect with supporting credential,
VAT registration copy, PAN card Xerox and P.T. clearance certificate with
requisite earnest money @ 2% of quoted amount and tender fee of Rs. 1000/-
separately in the form of demand Draft to be drawn in favour of Bose Institute,
Kolkata will have to be submitted either in person or by registered post so as
to reach the office of the Registrar at the above address on or before
21.02.2011 up to 2-30 P.M. (I.S.T 14.30 hrs) to be opened on the same day at
3.00 P.M. in-presence of tenderers. The Institute will not be responsible for
postal delay, if any. Bid offer remains valid for 120 days from the date of
opening. The Bose Institute Authority reserve the right to accept and/or reject
any/all application at its discretion without assigning any reason
whatsoever.
Registrar
1. Contractor tendering for the work
should visit the site make himself thoroughly acquainted with the nature
requirement of the case, facilities for access of materials source of water
supply for boring purposes, removal of rubbish, working facilities, cost of
carriage, freight and other charges necessary for the execution of work and
shall take into consideration in their tender for any special difficulties they
might encounter although these may not be mentioned in the specification, and
no claim on any such accounts will be entertained.
2. Tenderer is to include in their all
the Govt. taxes as will be applicable viz. Sales tax, Income Tax, all duties,
Labour welfare Cess and/or any other taxes or local charges payable and no
separate claim on any such account can be considered.
3. Tenderer should invariably quoted the rates both in figures and/in
words. Tenders which do not comply with this rule will be liable to
rejection.
4. Tenderer should sign
each and every page of the attached specifications, conditions and schedule of
items.
5. The tendered rates for
the work shall be taken to be firm. The contractor shall not be entitled to any
price variation or escalation on any account whatsoever.
6. Sealed tender duly
signed should be submitted in duplicate in a sealed cover, super-scribed with
the name of the work and addressed to the Registrar, Bose Institute, P-1/12,C.I.T.Scheme-VII-M,
Kankurgachi, Kolkata – 700 054.
7. The Institu Contd..2
te reserves the right to reject any or all the tenders and is not bound
to accept the lowest tender.
I/We
hereby tender for the execution for the Bose Institute of the work specified in
the under-written memorandum within the time specified in such memorandum at
the rate specified therein, and in accordance in all respects with the
specification, designs, drawings and instruction in writing mentioned in the
conditions of contract, and with such materials as are provided for, by and in
all respects in accordance with such conditions so far as possible.
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MEMORANDUM : -
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General
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(b) |
Estimated
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Earnest
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@ 2% of
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Security
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10% of
Bill amount. |
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The
security deposit will be collected by deduction from the running bills of the
contractor at the rates mentioned above and the earnest money will be treated
as part of the security deposit.
(e) Time
allowed for the work is 6 (Six)
months to be reckoned from the 10th
day from the date of receiving the Work Order.
The tender will remain open for
acceptance for 3 (Three) months from date of receipt. Should this tender be
accepted, in whole or in part, I/We hereby agree (i) to abide by and fulfill
all the terms and provisions of the said conditions annexed hereto and all the
terms and provisions in notice inviting tenders so far as applicable and/or in
default thereof to forfeit and pay to the Institute the sum of money mentioned
in the conditions. A sum of Rs.
/- is hereby forwarded in the form of Demand draft/pay Order against the
Earnest Money.
If I/We
fail to commence the work specified in the above memorandum, I/We agree that
the said Director without prejudice to any other right or remedy, be at liberty
to forfeit the said earnest money or to execute all the work referred to in the
tender documents upon the terms and conditions contained or referred to
therein.
Dated :
Witness :
Address :
Occupation :
The above tender is hereby
accepted by me on behalf of the Bose Institute.
Dated : the ………………………. Day of
……………………200 Signature
Bose Institute
P-1/12,C.I.T.
Scheme VII-M,Kankurgachi
Kolkata – 700 054
1. INSTITUTE: the term “Institute” hereinafter referred to shall mean
Bose Institute,
P-1/12,C.I.T.Scheme VII-M,Kolkata – 700 054.
2. ENGINEER-IN-CHARGE: The Engineer-in-Charge shall mean the person
employed by Institute for the purpose of superintending the works.
3. The “Contract” means the
documents forming the tender and acceptance thereof together with the document
referred to therein including these conditions, the specifications, designs,
drawings, and instructions issued from time to time by the director, Bose
Institute or his authorized representative or the Engineer-in-charge and all
these documents taken together shall be deemed to form one contract.
4. The
expression work shall be construed and taken to mean the work by or by virtue
of the contract
contracted to be executed whether
temporary or permanent and whether original, altered,
substituted or additional.
// 3 //
5. The “Site” shall mean the land and/or
other places on, into or through which work is to be executed.
6. The “Contractor shall mean the
individual or firm or Company, whether incorporated or not, undertaking the
works and shall include the legal personal representative or such individual or
the successors of such firm or company.
Words imparting the singular number
include the Plural number and vice verse.
1. The time allowed for
carrying out the work shall be 06(six) months and shall be reckoned from the 10th
day of receiving the work Order. The work shall through out the stipulated
period of the contract be processed with due diligence and the contractor shall
pay or allow the institute to realize the sum equivalent to 1% of the total
cost of work per week subject to a maximum limit of 10% of the Order value or
final bill amount whichever is greater as agreed compensation for delay for the
period during which the said work shall remain incomplete beyond the time of
completion. Notwithstanding above, the director, Bose Institute may at his
discretion reduce the amount of compensation and his decision in writing shall
be final provide always that the entire amount of compensation to be paid under
the provisions of this clause shall not exceed ten percent on the estimated
cost of the works as shown in the tender.
2. The employer may without
prejudice to his right against the contractor in respect of any delay or
inferior workmanship or otherwise or to any claims or damage in respect of any
breaches of the contract and without prejudice to any rights or remedies under
any of the provisions of this contract or otherwise and whether the date of
completion has or has not elapsed, by notice in writing absolutely determine
the contract in the following cases: -
(i)
If the contractor having been given by the
Engineer-in-charge a notice in writing to rectify reconstruct or replace any
defective work or that the work is being performed in any inefficient or
otherwise improper or un-workman –like manner shall omit to comply with the
requirement of such notice for a period of 7 day thereafter or if the
contractor shall delay or suspend the execution of the work so that either in
the judgment of the employer (which
shall be final and binding) he will be unable to secure completion of the
work by the date of completion or he has
already failed to complete the work by that date.
(ii)
If the contractor commits breach of the terms and
conditions of this contract.
3. When the contractor has
made himself liable for action under (2) above the employer shall have power: -
(a)
To determine or rescind the contract as aforesaid (of
which termination or recession notice in writing to the contractor by the
Institute shall be conclusive evidence). Upon such determination or rescission
the security deposit of the contractor shall be liable to be forfeited and
shall be absolutely at the disposal of the Institute, and
(b)
After giving notice to the contractor to measure up
the work of the contractor and to take such part thereof as shall be unexecuted
out of his hands and to give it to another contractor to complete in which case
any expenses which may be incurred in excess of the sum which would have been
paid to the original contractor if, the whole work had been executed by him (of
the amount of which excess the certificate in writing of the Engineer-in-charge
shall be final and conclusive) be deducted from any money due to him by the
Institute under this contract.
In the
event of above course being adopted by the institute the contractor shall have
no claim to compensation for any loss sustained by him by reason of his having
purchased or procured any materials or entered into any engagements or made any
advances on account or with a view to the execution of the work or the
performance of contract. And in case action is taken as aforesaid, the -
// 4 //
Contractor
shall not be entitled to recover or be paid any sum for any work there to or
actually performed under this contract unless and until the Engineer-in-charge
has certified in writing the performance of such work and the value payable in
respect thereof and he shall only be entitled to be paid the value as
certified.
4 If the contractor shall
beside extension of time of completion of the work on the ground of his having
been unavoidably hindered in its execution or on any other ground, he shall
apply in writing to the Director, Bose institute within thirty days of the date
of hindrance on account of which he desires such extension, the director shall
if in his opinion (which shall be final) grounds are reasonable authorize such
extension of time if any as may in his opinion be necessary and proper, without
however involving any escalation of cost or compensation thereof.
5. Within one week of the
completion of the work, the contractor shall give notice of such completion to
the Engineer-in-Charge and within 10 days of the receipt of such notice the
Engineer –in-Charge shall inspect the work and if there is no defect in the
work shall furnish the contractor with a certificate of completion, otherwise a
provisional certificate and/or (b) for which payment will be made at reduced
rates, shall be issued but no certificate of completion, provisional or
otherwise shall be issued, nor shall the work be considered to be complete
until the contractor shall have removed from the premises on which the work
shall be executed, where all scaffoldings, surplus materials, rubbish and all
huts and sanitary arrangements required for his work people on the site in
connection with the execution of the works as shall have erected for
constructed by the contractor and cleaned off the dirt from all wood work,
doors, windows, walls, floors or other parts of any building, in upon or about
which the work is to be executed or of which he may have had possession for the
execution thereof and not until the measurements of the work certified by the
Engineer-in-Charge. If the contractor shall fail to comply with requirements of
this clause on or before the date fixed for the completion of the contractor
remove such scaffolding surplus materials rubbish etc. and dispose of the same
as he thinks fit and the contractor shall have no claim in respect of any such
scaffoldings or surplus, materials as aforesaid except for any sum actually
realized by the sale thereof.
6. A bill shall be
submitted by the contractor each month, duly supported by detailed
measurements, which will be certified by the Engineer-in-charge and the bill
adjusted as far as possible before the expiry of fifteen days from the
presentation of the bill.
7. All intermediate payment
shall be regarded as payments by way of advance against the final payment only
and shall not preclude the requiring of bad, unsound and imperfect or unskilled
work to be removed and taken away and reconstructed, or re-erected or be considered
as an admission of the due performance of the contract, or any part thereof in
any respect or the accruing of any claim not shall it conclude, determine, of
affect in any way the powers of the Institute under these conditions or any of
them as to the final settlement and adjustment of the accounts or in any other
way very or affect the contract.
8. The final bill shall be
submitted by the contractor with in one month of the date of completion of the
work or of the date of certificate of completion furnished by the
Engineer-in-Charge and payment shall be made within 6 (Six) weeks of the date
of certificate of completion furnished by the Engineer-in-Charge.
9. The contractor shall
provide all materials and labour of every description except the materials
shown in the attached schedule which will be supplied by the Institute at the
rates mentioned therein and all tools, plants and transport necessary for the
proper carrying on execution and completion of the work to the satisfaction of
the Institution.
// 5 //
10. For
materials supplied by the Institute to the contractor, the cost thereof will be
progressively deducted from the contractor’s bill in accordance with the
quantities consumed in the work and item or items relating to these being
included in the bill.
11. All materials supplied to the
contractor by the Institute shall remain the absolute property of the
Institute, and shall not be removed on any account from, the site of the
work land shall be at all
times
open to inspection by the Engineer –in-Charge.
12. The Contractor shall treat all materials
obtained during dismantling a structure, excavation of the site for a work etc.
as Institute’s property and such materials shall be disposed of to the best
advantage of the institute according to instruction issued in writing by the
Registrar.
13. The Contractor shall give at least
seven days notice in writing to the Engineer-in-Charge of the work before
covering up or otherwise placing beyond the reach of measurement any work in
order that the same may be measured and correct dimensions thereof recorded
before the same is covered up or placed beyond the reach of measurement, and
shall not cover up and place beyond the reach of measurement any work without
the written consent of the Engineer-in-Charge. If any such work shall be
covered up or placed beyond the reach of measurement without such notice and
the Engineer-in charge’s consent the same shall be uncovered at the
contractor’s expenses, or in default thereof no payment or allowances shall be
made for such work or the materials with which the same laws executed.
14. The Engineer-in-Charge
shall have power to make any alterations in omissions from additions to or
substitution for the original specification, drawings, designs and instructions
that may appear to him to be necessary during the progress of the work and the
contractor shall carry out the work in accordance with any such instruction
given to him, in writing by the Engineer –in-Charge. Such alterations, omissions,
additions or substitutions will not invalidate the contract and shall be carried out by the contractor on the same
conditions in all respects on which he agreed to do the main work. The rates
for such additional, altered or substituted work under this claim shall be
priced at the contract rates and for any such work which does not exactly agree
with the description in the tender the contractor within seven days of receipt
of the order to carry out such work inform the Engineer-in-Charge of the rate
which it is his intention to charge, supported by analysis of the rate claimed
and the Engineer-in-Charge, shall determine the rate on the basis of prevailing
work market rates and pay the contractor accordingly.
15. The tender rates for the
work shall be taken to be firm. The contractor shall not be entitled to any
price variation or escalation of materials and labour on any account
whatsoever.
16. The contractor shall not
sublet or assign any portion of the work to others without written consent of
the Institute.
17. The contractor shall, on
the request of the Engineer-in-Charge immediately remove from the works
any person employed
there on by him, who may, in the opinion of the Engineer-in-Charge, be
incompetent or misconducts
himself.
18. The contractor shall,
during the course of execution, be responsible for all damage to property and for any injury or loss caused to the work or
workmen, to persons, animals, or things and also for any
damage caused by fire, burglary,
theft, earthquake, civil connection and other extraneous causes,
He shall
effect any insurance necessary and indemnify the Institute against any damage
to any
building,
road, road curb, fence, enclosure, water pipe, cable drains, electric or
telephone post or
lines,
trees, grassland or cultivated ground, contiguous to the premises on which the
work on any
part of it
is being executed.
// 6 //
19. The security deposit,
mentioned in clause 1 of this contract, shall not be refunded after the expiry
of 6 (Six) months after the issue of the certificate, final or otherwise, of
completion of work.
20. The contractor will remain responsible
for any defect arising out of defective or improper materials
or workmanship in the work for a
period of six months from the date of issue final certificate by the
Engineer-in-Charge to contractor
shall make the same good at his own expense or in default the
Engineer-in-Charge may cause the
same to be made good by other workman and deduct the
expense from any sum that may be
there or at any time thereafter may become due to the
contractor or from security deposit.
21. The contractor will have
to confirm to the provisions of all local bye-laws acts relating to work and to
the regulations and bye-laws etc. of the Govt. and local authorities and of any
company with whose system the installations are proposed to be connected.
22. The contractor shall set
out the work to the satisfaction of the Engineer-in-Charge and amount at his
own cost to the satisfaction of the Engineer-in-Charge any errors which may
arise through inaccurate setting out and in proper execution of the work.
23. The contractor shall
keep a competent, responsible and approved foreman on the works, who shall be
available at all times at the site of work and who will be responsible for
carrying out the true meaning of the drawings and specifications schedule of
quantities and any direction and instruction given to in writing by the
Engineer-in-Charge.
24. The contractor shall
make his own arrangements for storage for tools, materials etc. including
accommodation for their labours. The Institute, if possible, will provide space
for storage of tools and materials free of charge. The Institute, however, does
not guarantee providing such space and if it is not possible to provide such
space, the contractor will have to make his own arrange at his own cost. No
space will be provide in the Institute area for accommodation of labour and the
contractor will have to make his own arrangement at his own cost.
25. Except where otherwise
provided in the contract all questions and disputes relating to the meaning of
the specifications, designs, drawings, and instructions herein before mentioned
and as to the quality of workmanship or materials used on the works or as to
any other question, claim, right matter or thing whatsoever in any way arising
out of or relating to the contract, designs, drawings, specifications,
estimates, instructions, orders or these conditions or otherwise concerning the
works or the execution or failure to execute the same weather arising during
the progress of the work or after the completion or abandonment thereof shall
be referred to the sole arbitration of the person appointed by the Director,
Bose Institute. The arbitrator to whom the matter is originally referred being
unable to act for any reason, the said director shall appoint another person to
act as arbitrator in accordance with the terms of the contract. Such person
shall be entitled to proceed with reference from the stage at which it was left
by his predecessor.
26. The contractor will remain responsible
for the sefty and security of his own materials procured/
stacked at site for execution of
works. Institute will not be responsible for any loss or theft.
No
complain will be entertain in this respect.
It is also a term of the contract
that if the contractor does not make any demand for arbitration in respect of any claim in writing within
60 (Sixty) days of receiving information from the Institute that the final bill is ready for
payment, the claim of the contractor will be deemed to have been waive and absolutely barred and the Institute shall be
discharged and released of all liabilities under the contractor in respect of
these claims.